Wednesday, July 30, 2014
Tuesday, July 29, 2014
Student Mailboxes ,Fundraising ,Choir Travel Policy,EVHS Performing Arts Safety Policy,Student Leaders, Choir Awards
Student Mailboxes
The EVHS Choir is very active and has many great events
coming up during this year. I want to
keep you informed of our many activities.
Each student has been assigned a mailbox in the choir room. The mailbox will be need to be checked at
least every two weeks with information, sign up sheets, announcements, and a
parent / student signature form with a column for parent comments and
questions. Please ask your child about
their mailbox.
Communication from Choir Director
1.
Mailbox and or board in class room.
3.
Website:
This year the EVHS Choir will have a website. I will send home a web address home.
4.
Remind 101- Please sign up for this
service. I will send out important text
information concerning choir items and fieldtrips.
5.
E-mail- Please make sure that your e-mail is
correct in the school’s records.
Students who need
recommendation letters or forms filled out by Mrs. R are strongly advised to
give all information to Mrs. R two weeks in advanced of the due date.
The Eastern
View High School Choral Department is proud of its rich tradition of
excellence. We feel our students are the best and deserve the best. As a
department, we are always looking for ways to encourage musical growth and to
provide varied performance experiences for our students.
Our school
district has many financial responsibilities. Unfortunately, there is never
enough money to provide every organization with all they need. As a choir we
must assume responsibility for some of our expenses. In a time when budgets are
being trimmed, there is an increased awareness of the need for outside support
for the choir to continue providing worthwhile choral activities.
Your fundraising efforts
help support:
* purchase of new music
* risers
* audition fees
* guest clinicians
* accompanists
* social activities
* trips
* transportation costs
* supplies
* equipment
* uniforms
Choral music
itself is founded upon the idea of working as a team, supporting the general
cause and expressing oneself by giving to others. Your support at this time
will have a positive effect on the quality of this program, the experiences we
can provide and the rewards the students will reap from participation in such
activities. Students will be able to complete their choir service hours while
helping with fundraisers.
Some of the
fundraisers we plan to take part in are as follows:
Candy and Snacks Silent Auction- Wreath and Donations
Little Caesar
Yankee Candle Co.
Purse Sale Football games Sale
Thank you
for your continuing support of the choir.
During the year, the choir
participates in various off-campus choral performances, competitions, festivals
and contests. These trips are a lot of
fun, but are also a responsibility that students need to think about when they
register for choir. Students are
expected to participate in choir trips, and are also expected to represent
Eastern View High School in a responsible and positive manner. Here are the "rules of the
road". All students are expected to
observe whenever we travel off-campus.
ELIGIBILITY FOR TRIPS
The following are required for
participation in the EVHS Choir Field Trips
The student MUST:
1. Be a member in good standing
2. Perform in every required concert
and contest.(unless excused by teacher)
3. Know all the concert literature
from memory.
4. Meet all financial obligations.
(All Choir fees must be paid.)
5. Be academically eligible.
Policy
- You need to be on time for load-in or
performance with needed music and outfits.
It is tradition for students who are late loading busses, leaving
motels, etc., to be assigned to Mrs. R’s group until timeliness/memory is
reinforced.
-
Times and schedules are subject to change. ALWAYS listen for any time
changes. Be flexible and cooperative.
- During
performances you are expected to display appropriate audience behavior.
- The
rules governing behavior for Eastern View High School apply to all trips at all
times. What goes for EVHS goes for the
road. If a student is found
non-compliant with school policy, parents and an administrator will be
contacted and a decision will be made to send the student home with a chaperone
or on commercial transportation at their
parent’s expense.
-All students are expected
to take CCPS Provided Transportation while on a field trip. Students who have written permission from a
parent may have their parent meet the choir at a specific location. This is the
only exception!!! NO OTHER EXCEPTIONS!!!
-Students may leave a
field trip with a parent if Mrs. R has written consent from a parent and
actually sees a parent taking the student from the event (ie. All District
Choir)
-
Show respect for the facilities we use.
Motels, churches, gymnasiums, concert and recital halls need to be
treated carefully so that we may return in years to come. Keep your volume down and clean up after
yourself. You are financially
responsible for any damage you cause to facilities the choir uses.
-
We are required to have one chaperone for each ten students in country and one
to every six out of country when we are on a trip. Parents should be aware that Mrs. R will ask
for chaperone volunteers for various trips throughout the year. The trips are a lot of fun; try to clear your
schedule and participate if at all possible. Chaperones have a responsibility
to monitor appropriate student behavior and safety during the trip. Students are expected to treat chaperones
with respect, obey chaperone instructions, and keep in touch with the chaperone
to which you are assigned. Chaperone
duties will be given out before each field trip.
Parents need to agree to the following
*to pay all choir
fees and costume fees
*to pay all expected fees that
apply to the trip-if child is attending
*to pay fees that may have
not been met by fundraising- if child is attending
*to provide spending money
for my child to eat lunch if needed- if child is attending
*to fill out all necessary
medical forms and permission forms
*to follow all school
rules as set by the Culpeper County School Board
*to follow the school
dress code while watching my child pack for the trip(Bathing suits must be appropriate. Guys- shorts / Girls- One piece or tankini
suits only that covers the entire midriff area/ and are not low cut
showing inappropriate cleavage)
*in case of incident, any
time your child does not follow the school rules or dress code, he/she will be
sent home at the parent’s expense
*if a chaperone, to pay
all fees for the trip
*to know that in case of
an incident that threatens national security, the school board may cancel the
trip and depending on the time frame, 55
or more days ahead of time of departure, a partial refund, not full, will be
given
*Refunds will not be given
once a trip has been taken.
*I will support my child
in preparing for this exciting trip
Students need to agree to the following:
*to keep a good attitude
towards everything they do in chorus and drama
*to put their best effort
in every event that takes place in chorus and drama
*to uphold all the rules
of the EVHS Choral Department
*to listen and respect my
teachers, chaperones, and others around me
*to uphold all school
rules and policies as set by the Culpeper County school board
*to uphold the dress code
set by the Culpeper County School Board while on the Spring Trip (Bathing suits must be appropriate. Guys- shorts / Girls- One piece or tankini
suits only that covers the entire midriff area/ and are not low cut
showing inappropriate cleavage)
*to be responsible in
everything pertaining to chorus including after school practices, concerts,
plays and other choral activities
*to be responsible to my
choir members by learning my part (notes
and rhythm/ lines) giving my choir the best experience possible
*to know that in an event
where a student is referred to the office by any teacher, that student may not
participate in this trip
*Mrs. Richtarski has the
right to remove anyone from the trip that
shows inappropriate behavior in or out of choir trip. She will consult with parents and
administration before doing so.
*to follow all rules and
regulations during all aspects of the trip
*to know that no one will
be allowed in a hotel room of the opposite sex, if this rule is broken the student
will be sent home at the parent’s expense, be referred to the EVHS
administration , and be terminated from EVHS Choir/drama field trips until
administration approval is given for a student to participate in future field
trips
*no alcohol or tobacco (or
illegal substances) products will be tolerated from anyone on the trip, if any
school rules or regulations are violated, the students will be sent home at the
parent’s expense, be referred to the EVHS administration, and be terminated from
choir/drama field trips until administration approval is given for a student to
participate in future field trips
*to have lots of fun and
create memories that will last a life time
****It is required that
every student have a choir travel and permission slip (one for every field
trip) and medical form on file in the choir office.
EVHS Performing Arts Safety Policy
Auditorium/Technical Theatre Safety/Policy Sheet
The following safety rules and conditions apply to those areas
of the Performing Arts Center and/or equipment designated as potentially
hazardous. Before participating in any tech activities, students must complete
pre-requisite training and have an emergency medical authorization form on file
and a participation permission form on file with the band, drama, or choir
directors at Eastern View High School.
Construction Safety Rules
Construction Safety Rules
1. Good
housekeeping and clean and orderly work areas and equipment are fundamental to
accident and fire prevention. Assigned work areas and equipment are to be
cleaned and placed in order by each user at the end of his use or the end of
each work period.
2. Horseplay
is forbidden.
3. You
are not to operate equipment for which you have not been trained.
4. Performing
arts technical facilities may not be used unless the Drama Director or his/her
designated representative is on duty. There must be at least two individuals
present at all times when these facilities are in use.
5. All
accidents, including minor injuries and all hazardous conditions are to be
immediately reported to the director on duty.
6. Eye
protection is to be worn at all times by all individuals using power equipment
that generates dust and/or fragments. Hearing and other forms of protection
devices are also available and recommended.
7. Jewelry,
ties and any apparel, which in the opinion of the director on duty is
hazardous, must not be worn while working tech in the PAC. All workers must
wear full shoes (no sandals). Long hair must be held back securely when working
with power tools. Medallions or other jewelry hanging from the neck must not be
worn when working with power tools.
8. MACHINE
GUARDS ARE TO BE IN PLACE AND IN USE WHEN EQUIPMENT IS IN OPERATION.
9. Any
tool is to be used only for the purpose for which it was designed.
10. Defective
tools must not be used. Turn them in to the director on duty for repair and
replacement.
11. No
“Walkman” type radio/cassette/CD headphones are to be worn while in theatre and
shop spaces.
12. Students must have permission on file
before they will be allowed to paint.
All doors need to be opened to allow airflow in the room during
painting. All paint containers/brushes
must be cleaned properly and put away at the end of the work day. All paint, containers, and materials must be
placed back in their locked cabinet and secured at the end of the workday.
Safety Rules for Lighting/Sound Areas
1. Never
change a lamp, repair an instrument, or work on any piece of electrical
equipment while it is still plugged in and without permission from the director
on duty.
2. Wear
sturdy, rubber soled shoes and appropriate work clothing to all work calls.
3. Eating,
or drinking near the light board, sound board, and lighting equipment is
prohibited.
4. Do
not work unsupervised, especially when working on the grid, in the FOH, or on
ladders. Never work alone in the theatre.
5. Use
a wooden or fiberglass ladder, not metal, when focusing or doing any electrical
work.
6. Before
going up a ladder to the grid or FOH, empty your pockets of all loose change,
keys, etc.
7. All
crescent wrenches must have a safety tie line attached to your body when
working over the stage or over the house.
8. Do
not use any equipment or perform any tasks that have not been explained to you
by the director on duty or his/her designee.
9. At
the end of each work day, all tools and materials are to be returned to their
proper places (locked up) and all areas left clean.
10. Be
sure that you know the locations of all fire extinguishers and know all shut
down procedures in the event of fire or other emergency.
Auditorium
- Everyone will walk down to the
Auditorium together, no lagging.
- Student areas in the auditorium
include the stage and first 4 rows in the center from the stage. Students
are not permitted in the wings, pit, catwalk, or sound booth without permission
and an adult present. Students are not permitted on ladders without a
director’s presence and permission.
- Students are not to leave the
auditorium w/out permission at any time. Students are to use the
auditorium bathrooms only.
- Keep the auditorium clean, all
fire exits designated by marked tape on stage must be kept clear. All props or staging must be put
away. After each production is
completed the auditorium must be cleaned of all props, costumes, music,
etc.
- Students are not to come within
two feet of the stage edge in order to avoid falling into the pit.
- Students are not permitted to
walk or sit on the wall surrounding the pit.
PROFESSIONAL BEHAVIOR
- EFFORTS and RESULTS
*Qualities of effort such as speed, efficiency,
organization, skill and commitment are always considered in crew assignments.
*Ask how to do something if you are not sure.
*Be immediately available to help.
*Seek out ways to be helpful.
2. INITIATIVE and LEADERSHIP
*Recognize the importance of the task at hand and take
an aggressive role in devising effective and efficient solutions.
*Be involved as a “team player.”
3. LEARNING
* Take directions on a task; remember all of them and
apply them. Collaborate on methods for
solving problems.
*Exhibit alert interest in acquiring new knowledge.
4. DEDICATION and RESPONSIBILITY
*Care enough to ensure that the group effort has a
positive result on the production.
* Be conscientious and strive to improve.
* Be trustworthy without constant supervision.
5. ATTENDANCE
* When you sign up for an activity, it is mandatory to
be at all calls and to be on time ready to work.
* Do not underestimate the value of your presence.
By Signing Below, I hereby understand
and agree to follow all safety procedures and precautions as they pertain to
the Eastern View High School Fine Arts Department: If I do not follow any of
the above rules I may either receive a 0 for the assignment, or will be asked
to leave the activity immediately.
Printed Name:
_________________________________________________
Signature:
____________________________________________________
Parent’s Name:
_________________________________________________
Parent’s Signature: ______________
Student Leaders in the Choral Program
The Choir Program is very
big and distinct. There is much to do to
keep this program running successfully.
The Choral Director needs help and will rely on the following student
leaders. Student leadership is an honorable
role that requires students with high responsible qualities. All of the following leaders will be chosen
due to their qualifications in responsibility, team work, attitude, and work
ethic. All of the following roles are
appointed by the choir director. Students who take on these roles will be held
to a high standard by their fellow students and the choir director. Failure to execute their duties and roles
correctly and in a timely manner will result in removal by the choir director. All
student leaders listed below will be required to attend meeting on club day. Failure to not attend meetings without notice
to the choir director will result in the removal from the student leadership
role. These student roles are put in place to help the choir director make the
choral program the best it can be!!
Choir President- President
over all Choirs
Duties-
6.
Preside over all
choir meetings. Direct discussions/Call for motion/ Follow the Robert’s Rule of
Order
7.
Attend all Choir
Executive Board Meetings on Club Day
8.
Help the choral
director in what is needed
9.
Year end- Review
Choir handbook with choral director and help update
10. Attend all Choral Booster Meetings
Choir Vice President-
Duties-
1.
Preside over all
choir meeting in the absence of the president
2.
Attend all Choir
Executive Board Meetings on Club Day
3.
Help the choral
director in what is needed
4.
Attend all Choral
Booster Meetings
Choir Secretary and Treasurer (COM, Choir Office
Manager)
Duties
1.Attend all Choir meetings
2.Keep a record/ minutes of all
choir meetings and Choir Executive Board meetings on Club Day
3.Keep a record of Folder and
Music Assignments with the Choral Director
4.Help the Choral Director in
what is needed
5.Keep a Choir Calendar for all
choirs
6.Communicate with all the choir
representatives to keep events in the calendar
7.File, sort papers, keep candy
cart filled etc.
8.Sort mail into mailboxes on a
daily bases
Historian/ Web master –
1.Responsible for maintaining a
historic record of the events of the choir
2. Responsible for creating and
maintaining the pages to be loaded on the internet. Events and Calendars must be posted.
3.Maintaining a the EVHS Choir
Scrapbook, one page for each choir of
the EVHS Choir Scrap book must be completed to represent the best moments for
the year. The Page must be completed by
the Spring Concert.
4.Maintain the Choir Display
case by the auditorium
5.Attend monthly Choir Executive
board meeting
Choir Librarian- (appointed by the choral director)
Duties
1. Responsible for handing out
and collecting all used music
2. Catalogue, restock, stamp
music, organize, and clean the library
3. Required to spend time with
the choral director during the summer to organize music for the upcoming school
year
4. Required to meet with the
choral director after each concert to keep music neat and in order, After
School time may be required.
Fundraising Chair (Soda Manager)(appointed by the choir
director)-
Duties
1.Responsible for organizing and
keeping track of all fundraising that involves the choir.
2.Responsible for collaborating
with the EVHS Choral Executive Board to brainstorm ideas to keep the choir
financially sound.
3. Responsible for selling
soda/candy during AM time on Thursdays and Fridays, and counting the stock
daily, (must wear ID tag provided by the choral director).
4.Expected to attend monthly
Choral Executive Board meetings
Uniform Manager (appointed by the choir director)
There will be
one Uniform Manager for Show Choir and one for all of the other choirs. The
Uniform manager will be responsible for care and keep of the choir outfits,
shoes, and accessories. The UM will be
responsible for keeping a record and assigning outfits to choir students. The UM will hand out and collect choir
outfits for every performance. The UM
will collect outfits , get outfits ready for dry cleaning, and present choral
director with a report on missing items by June 1st of the school
year. The UM will be required to label
and organize the entire outfit closet.
The UM will be required to meet with the choral director during the
summer in order to organize closet for the upcoming school year. Failure to
execute duties will result in removal by the choral director.
Choir Representative (One from Each Choir)
Duties
1.Attend All Choir Executive
Board Meeting
2.Inform their choir of all
choir information
3. Act as a liaison between the
Choir Executive Board and their choir
Individual Choir leadership Roles
Show Choir (These leadership roles will be appointed by
the choir director if deemed needed)
Music Captain- The MC will be responsible for working
directly with the choral director and choreographer to select repertoire in the
summer. The music director will help the
choral director teach musical parts, as needed. The MC will support the DC. The
MC will be a help to the choral director. The MC will be required to attend
monthly executive board meetings and show choir meetings during the school
year. Failure to execute duties will result in removal by the choral director.
Dance Captain- The DC will be responsible for working
directly with the choreographer on choreographing musical selections. The DC
will be responsible for making sure all classmates understand the choreography. The DC will support the MC. The DC will be a help to the Choral Director.
The DC will be required to attend monthly executive board meetings and show
choir meetings during the school year. Failure to execute duties will result in
removal by the choral director.
A cappella
Business Manager- The Business manager will be in
charge of booking all performances. The
BM will act as a liaison between the choral director and the community. The BM will be responsible for generating
publicity and advertising for all performances and events. The BM will be
required to obtain permission from the choral director before booking an
event. The BM will be a help to the
choral director. The BM will be expected to attend monthly executive board
meetings as well as monthly a cappella meetings. Failure to execute duties will result in
removal by the choral director.
Section Leaders- The Section Leader will be in charge
of assisting the choral director in teaching parts and running sectionals as
well as taking attendance. The Section
Leaders will act as a liaison between their section and the choir
director. Section leaders are encouraged
to bring their ideas or choice of repertoire to the choir director. The choir director and section leaders will
converse together about the repertoire however the choir director has final say
in the choice of repertoire. They may also be asked to conduct and arrange
songs for the choir at times. Section
leaders are responsible for making sure their section puts their folders away
properly. Failure to execute duties
will result in removal by the choral director.
Choir Awards will be awarded
during class and at the annual Spring Concert.
Choir Letters-
The information for Choir letters is found in your Choir Handbook. Point sheets need to be turned into Mrs. R no
later than May 1, 2015.. Students will
receive this award in class.
Inner Choir Awards- (finances permitting) Students will vote for awards during class
time.
The inner choir awards are
fun awards that a the students will get to vote on within their classes. These awards include Best Soprano, Best
Dressed, etc.
National High School Choral Award- This award will be presented to the top overall
senior in the choir program. Criteria
will be based on Choral participation (must have been in choir for 4 years and
participated in choir auditions, Service,
Academics(must have maintained an A average in choir), Attitude (maintained a positive attitude
towards the choir and choral activities), Ability to go above and beyond for
the Choir program!!
Culpeper County Choral Senior Service- This award will be presented to the top senior who
has served the choir over their 4 years.
This senior is always willing to help in any way possible and keeps a
positive attitude towards the choral program.
Culpeper County Choral Booster’s Scholarship Awards (depends on funding)- The Scholarship Awards
guidelines will be distributed by the Choral Boosters. The guidelines will be
distributed in February of that year and due by May 1.
Culpeper County Choral Senior Achievement Award.- This award will go to the senior who has
achieved many goals during their 4 years in choir and has become a positive
role model to their fellow students.
(All District Choir, ACDA, etc.)
Choral Academic Award – This award will go to the senior who has maintained
the highest grade point average during their 4 years in choir and has kept a
positive attitude towards the choral program.
Choral Letter and Awards
1.Students
must Maintain and “A” average for the year in choir
1.
Students must
attend all required concerts and rehearsals , except in the case of an excused
absence
2.
Students must
have a minimum of 250 points accumulated by May 1st, 2015. (50 points must be service points and 100
points must be performance points)
Service Points
10 points each hour- help with any activity in choir
or with the Boosters (carwash, etc.)
5 points per item- brought to a bake sale
10 points each hour- helping teacher in the classroom,
community concerns
10 points – for each major concert performed in
10 points- non choral performance (bring in program of
performance and note from a parent, show at Riverside)
25 points-
district choir, ACDA, VMEA, ALL State for performing in these events
10 points- tryout for any choir competition
10 points- perform in festival
Other Points
10 points-
attending another school drama or choir production (must have signature of that
director and the program for the show)
10 points- participation in choir fundraiser
10 points- parents attend Booster Meetings
10 points- all after school rehearsals
10 points- attending professional performances- bring
program
Awards-
1st year- treble clef pin
2nd year- Letter
3rd year- lyre pin
4th year- star pin
****Students are required to keep a point logue and
record of all points and programs. Point
sheets can be found in the choir room.
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